Changing to Cloud based Management Practice

Cloud computing has revolutionized the idea of storing data. Now that it is available to businesses, IT professionals have seen operational efficiency improve. Businesses that use the cloud are able to better meet the needs of their customers and adapt to changes in the market. The cloud makes it easier for businesses to make decisions because data is so easy to access and analyze. They no longer have to worry about the limitations of in-house data storage. Revenue and markets have increased for businesses that use the cloud.

Even though the cloud has proven its worth, there are still companies that are reluctant to move their data. Companies that have not yet moved have fears about the capabilities of the cloud. They worry about the process of migration and they worry about potential vulnerabilities, especially if networks have problems. They also worry about security during the process of migration and hacking.

These fears need to be managed, because revenue from cloud computing is expected to grow by 60 percent in the next 5 years. Before a company decides to move to the cloud, there are some decisions to make and questions to answer.

What is the best cloud to use

There are several types of clouds that can be used for different businesses. They include the hybrid, private, and public. Public clouds are good options for businesses that are quickly running out of space with their in-house storage. Private clouds are available for businesses that need extra security because of their sensitive data. A hybrid cloud is useful for businesses that need some extra security or some filters, but not as much as other businesses might need.

Review the contract

Before moving a business to the cloud, it is useful to really get to know the cloud contract. In some cases, the vendor has the ability to alter the contact at any given time. This could be problematic for businesses that are relying on their data to be safely stored at all times. It is also important to know what the cloud provider will do if the power goes out and data is not accessible, especially during vital business hours.

Understand the “Lock-In”

 IT experts need to be aware of the lingo that cloud providers use. The “Lock-In” term involves whether or not a business stays with a vendor and whether or not that vendor can maintain and upgrade the cloud. The IT expert needs to look at the abilities of the vendor and if the vendor can be managed through other control formats. It is also useful to know if your business can be switched to another vendor without penalty.

Choose a vendor wisely

The most challenging part of the whole procedure of migration is choosing a vendor. Cloud providers run the gamut on experience; some companies have veteran status and recognizable names, others are brand new and working with start-up funds. It is helpful to look at reputation and talk to other businesses that are using the cloud. Many IT experts will also look at the vendor’s response time and website latency.

Know your costs

Many cloud services and tools are free, but unsuspecting decision makers may not know this. Without understanding the costs involved with cloud services, companies could be charged large bills every month. Be very clear with your vendor about expected charges.

Be aware of compliance

There are plenty of organizations that have to worry about compliance, especially when it comes to medical records and financial records. It is important to know whether your cloud storage complies with laws regarding HIPAA, IFRS, PCI, and SOX.

Contact NexStep for a secure cloud computing provider for law firms to manage your clients’ data efficiently.